Accounting

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Billing Information Section

The Billing Information section highlights on remuneration details set for the selected job type.

By default, the billing information section is displayed in expanded state.

Click on the sign link available at the right corner of the billing information section. Result: The sign link changes to sign and displays the billing information section in collapsed state.

Selecting the job type from the Job Type field is mandatory for capturing the billing information details from the billing information section.

Selecting different job type options from the drop down list of Job Type field displays different fields in the Billing Information section as follows:

  1. If you select the ‘Direct’ or ‘Internal Direct’ options from the drop down list of Job Type field, then the below screen is displayed in the Billing Information section.
 

 

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  • Enter the salary set for the job position in the given text box and specify the period and currency from the respective drop down lists.
  • Enter the placement fee for the job position in the Placement Fee field and specify the period from the corresponding drop down list.
  • The Commissions section contains Add Person drop down list consisting of names of all the persons who are entitled for commission for placing the candidate.
  • After selecting the desired commission agent from the drop down list, click on the add link. Result: The selected commission agent gets added and is displayed below the drop down list. You can add as many commission agents you want, by selecting from the drop down list and clicking on the add link.
  • Specify the commission amount in the text box and whether it is a percentage or flat fee (choose from the drop down list) of which component (select from the second drop down list).
  • Click on the ‘remove’ link situated at the end of each commission agent row to remove any commission agent.
  • You can also select the commission agent for the placed candidate by clicking on the ‘select contact‘ link. Result: The Contact Search pop up window is displayed. See the Search for Contact topic for more details.
  • You can even create a new contact by clicking on the ‘new’ link available beside select contact link.
  • Billing Contact field allows you to select the billing contact for the assignment candidate. Click on the ‘select contact‘ link to select the billing contact. Result: The Contact Search pop up window is displayed. See the Search for Contact topic for more details.
  • You can also click on the ‘new contact‘ link, available beside the ‘select contact‘ link, to create a new billing contact. See the Create New Customer topic to know how to create a new contact.
  • The Billing Address field allows you to capture the billing address details of the assignment candidate.
  • Billing Address field displays the ‘select company‘ link, to select the billing address of the candidate.
  • Click on this ‘select company‘ link. Result: The Company Search pop up window is displayed. See the Search for Company topic to know how to select a company.
  • You can also click on the ‘new company‘ link, available beside the ‘select company‘ link, to create a new billing address. See the Create New Customer topic to know how to create a new company.
  • Enter the payroll provider ID# information in the Payroll Provider ID# text box.
  • The Workers Compensation Codes drop-down list displays the list of compensation codes created by the user in Accounting – Workers Compensation Codes section. You can create a new compensation code if you don’t find the one you are looking for in the drop-down list by clicking on Add link available beside the Workers Compensation Codes drop-down list. Clicking Add will display the screen for creating the new compensation code.
  • The Payment Terms drop-down list displays the list of payment options that are created by the user using the Manage link available beside the drop down list.
  • Specify the type of time sheet approval by selecting the appropriate radio button from the Timesheet Approval field.
  • The Billing Terms drop-down list displays the list of payment options that are created by the user using the Manage link available beside the drop down list.
  • You can also specify the various service terms in the Service Terms textarea.
  1. If you select the Internal Temp/Contract‘ or ‘Temp/Contract’ options from the drop down list of Job Type field, then the below screen is displayed in the Billing Information section.
  • Enter the overtime rate for the job position in the Overtime Pay Rate field and specify the period and currency from the respective drop down lists.
  1. If you select the ‘Temp/Contract to Direct‘ options from the drop down list of Job Type field, then the following screen is displayed in the Billing Information section.
  • Specify whether the Pay Rate is Open or Rate based by selecting the appropriate radio button.
  • If the Pay Rate is rate based, then enter the rate in the Rate text box and specify the period and currency from the respective drop down lists.
  • Specify whether the Bill Rate is open or rate based by selecting the appropriate radio button.
  • If the Bill Rate is rate based, then enter the rate in the Rate text box and specify the period and currency from the respective drop down lists.
  • Click on the ‘Calculate Margin’ link to calculate the margin. Result: The Rates section is displayed as follows:
  • Specify the burden percentage in the Burden text box. Burden is a mandatory field for calculating Margin.
  • Click on the ‘CALCULATE’ link to calculate the margin percentage as well as the dollar amount of the margin.
  • Two fields either from Pay Rate/Bill Rate/Margin should be filled along with Burden. Clicking on the ‘CALCULATE’ link will calculate the fourth field i.e. either Pay Rate/Bill Rate/Margin.
  • The Company Min Margin percentage displayed beside the ‘CALCULATE’ link is fetched from Accounting module.
  • Click on the ‘Calculate Markup’ link to calculate the markup. Result: The Rates section is displayed as follows:
  • Click on the ‘CALCULATE’ link to calculate the markup percentage, based on pay rate and bill rate.
  • Also, clicking on the ‘CALCULATE’ link will calculate the Pay Rate/Bill Rate, if either of them is not mentioned based on the markup.
  • Click on the Rates link to mention the pay and bill rates.
  1. To collapse the billing information section, click on the sign link available at the right corner of the billing information section. Result: The sign link changes to sign link and collapses the billing information section.
  2. You can also click on the Title text of the Billing Information section to expand and collapse the section accordingly.

Accounting

Akken is an innovative Software-as-a-Service (SaaS) company that is growing fast and causing a rapid shift in the staffing and recruiting market. Founded in March 2005, Akken provides the only All-in-One, on demand software system to automate all core front and back office functions of a staffing or recruiting business - at a price any size company can afford.

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